As COVID-19 cases continued to spread around the world, millions of people moved to remote work. Here are some recommendations for staying productive and on task.

First of all, you should make sure your team has the right tools and processes set up before you transition from working at the office to working from home. Once they’re set up, here are a few extra steps you can take in advance:

• Create a team alias to easily stay in touch. An email list that includes all your team members lets you quickly share information, and a chat room can be used for faster-moving discussions.
• Check sharing permissions on important documents so collaborators can edit and comment as needed. You might even consider creating a shared drive where your team can store, search, and access files from any device.
• Schedule meetings now so you can stay in contact later. Set up calendar invites, create an agenda ahead of time, and attach relevant docs to the invite. It’s also a good idea to make sure everyone is familiar with video conferencing.

Now that your team is set up and everyone’s ready to work from home, it’s important to keep everyone on the same page. Now that your team is set up and ready to work from home, here are some ways to keep everyone on the same page.

• Hold daily meetings to stay connected with your co-workers. Working at home can be isolating for some, and video conferencing is a great way to keep people engaged. Try to be visible on camera when appropriate, present relevant content, and ask questions to spark conversations. When time zones prevent everyone from joining a meeting, record it—after making sure that participants feel comfortable being recorded!
• Share goals and updates regularly. Whether it’s through a chat group or in a shared document that everyone updates, a record of what’s being accomplished is a great way to feel connected, keep everyone up to date, and follow-up on action items. You can also set up an internal site to consolidate important information and resources into a central hub for your team, or to share information with your organization more broadly.
• Continue to practice good workplace etiquette. Just because your team isn’t at the office doesn’t mean they’re not busy. Check calendars before scheduling meetings, and when you reach out via chat, start by asking if it’s a good time to talk. You can also proactively inform your co-workers of your own availability by setting up working hours in Calendar. That way, if a team member tries to schedule a meeting with you outside of your working hours, they’ll receive a warning notification.

Wi-Fi at home

Sharing space—and an internet connection—at home means you might need to be mindful of the needs of others in your household. Here are a few tips.

• Don’t spend all day on video. There are many tools at your disposal for staying in touch with your team, whether it's a chat room, a shared document, a short survey, or a quick conference call. Pick what works best—especially if you’re sharing an internet connection.
• Find the right set-up for you. You might need to try a few different configurations before you discover how to stay focused and not distract others. Here are six tips for better video calls including how to turn on live captioning so you can read a transcript of the meeting in real time.

Of course, in case you need to enable remote work for a large workforce, things could be a bit more complicated.

You should make sure every employee has the tools, resources, and solutions to be as productive, creative, and secure as possible—working from any location and on any device. Using cloud tools may require you to manage identity and network access for all users; help ensure devices used to access the network are secure; and provide users access to the productivity-enabling apps they need.

Maybe identity and device management are your top priorities, or you are digging into long-term projects like multi-factor authentication (MFA) or desktop virtualization. Maybe you are working to empower access to resources via a browser. Every IT leader needs to define the priorities to enable productivity from anywhere across their organization’s workforce.

As a last note, remote work can create challenges to maintaining a healthy work culture and managing change. Modern social and engagement platforms can help make sure messages are heard, leadership is visible, and best practices are shared.